The 7 Principles of PRINCE2

The principles of PRINCE2 are what make a project a PRINCE2 project. The principles are not designed to be ironclad rules, but rather a guide on the best way to approach projects.

The PRINCE2 principles are:

  • Universal – They can be applied to any project
  • Self-Validating – They have been proven to work by being used in many projects over a long time
  • Empowering – Knowing you are working with effective tools gives you confidence in your work.

What Are The 7 Principles?

The 7 principles I will describe in this blog post are:

  • Continued Business Justification
  • Learn from Experience
  • Define Roles and Responsibilities
  • Manage by Stages
  • Manage by Exception
  • Focus on Products
  • Tailor to Suit the Project

Continued Business Justification

The project manager must make sure the project is still going to provide a positive value and is still needed by the users at each stage of the project.

Cutting a project short that won’t be worth the time, money and effort is good, because it frees up that time, money and effort for projects that are worth it.

Learn from Experience

  • Beginning – Learn from similar previous projects
  • During – Learn from what has happened so far on the project
  • After – Learn from the project once it is finished

Defined Roles and Responsibilities

Everyone on the project needs to know what they should do and what they should not do. This stops people wasting time, money and effort doing the same work, or work someone else is better suited to.

Everyone also needs to know the best way to communicate with other people on the project. Got some remote workers? Best to know upfront, so you can arrange to speak virtually or on the phone.

Manage by Stages

A “management stage” is a single block of the project, like gathering requirements or developing the welcome screen.

Shorter management stages are easier to control, larger ones require less direct management, so can be reduce the workload on the Senior Manager (only really applies to huge projects).

PRINCE2 projects all have at least 2 management stages:

  • Initiation (the start)
  • Anything after that

The end of each management stage is when documents should be updated and the project should be checked to see if it is providing enough value to be worth continuing (Continuous Business Justification)

Manage by Exceptions

Set boundaries for the project, that if passed, mean it has failed and should end. Generally these have a little wiggle room.

The most common exceptions are:

  • Cost
  • Time
  • Quality
  • Scope
  • Benefits
  • Risk

Focus on Products

Projects that focus on producing something are more likely to be successful. You can justify to a client an application you have built much more easily that some generic improvements you made to worker productivity. A product is thing that has been made.

Agreeing on what the final product will look like with users make it less likely they will be unhappy with the final product as they told you that’s what they wanted. It also helps to stop users adding new features and ideas through the project, which can lead to the project never finishing because there’s always one more thing.

Tailor to Suit the Project

All projects are different, so make sure you adjust your project management accordingly. If the project is smaller and simpler you may be more hands on, if the project is large and complex you would likely need to delegate more and keep track of people rather than getting stuck in yourself.

Now you have a top-level definition of the 7 principles of PRINCE2, do any of these sound wrong to you? Do they sound right to you? Has it changed the way you will manage your projects? Let me know in the comments below.

How to Manage Projects: An Introduction

Projects are everywhere. You have to solve a problem for a client? That’s a project. You want to build chairs in your spare time? Each chair is a project. You want to write a series of blog posts? Those posts are a project. But how do you manage a project to make sure it’s a success? I don’t know. So I am going to learn about it from “Managing Successful Projects with PRINCE2” and share what I learn with you.

Time For Some Jargon

What is Prince2?

PRojects IN Controlled Environments. I realise that doesn’t tell you much, but the whole book is about PRINCE2, so we will have a better answer at the end of this series of posts.

What is a project?

PRINCE2 defines a project as: “A temporary organisation that is created for the purpose of delivering one or more business products according to an agreed business case”. Seems unnecessarily wordy to me.

A Project is something you (or a team) do in a limited amount of time to make something valuable. It’s that simple.

The Power Of 7

PRINCE2 loves the number 7. There are:

  • 7 Principles – What makes a project PRINCE2
  • 7 Themes – What must be managed to make a project successful
  • 7 Processes – What must be done at each stage of a project and when to do it

That is the exciting journey that lays ahead. Projects are the best way to create positive change, so learning how to make them a success seems like a worthy goal. Come back next time to read about the 7 Principles in detail.

How Your Hobby Can Boost Your Career

Your hobby can make you a more rounded person, make you more interesting and even make you more successful. I am not talking about turning your hobby into a side-hustle, no, this is a post about how blogging can improve your performance at work.

The Many Benefits of Hobbies

Hobbies have been found to improve creativity, lower stress and prevent burnout. Work shouldn’t be the only thing that defines you, because if it is, then what happens when you leave that job or get fired? A good hobby can give you another side of your identity, so when you lose one part (your job) you still have many other parts (your family, your friends, your hobbies).

It just takes one hour a day of engaging in a hobby to make you feel refreshed and more fulfilled. The hobby can be anything that actively engages you, I can’t tell you what you liked doing. That said, I recommend anything where you can learn and improve. It can be creative like drawing, playing an instrument or writing a blog or it can be physical like running, lifting weights or playing football. The important part, is it’s something you enjoy.

Why Hobbies Help

  • Firstly hobbies break up your day from all the spreadsheets, meetings and office bullshit you have to put up with. Just taking a break is a helpful for your poor frazzled brain. It allows you to recharge, so that when you are at work, you can focus.
  • Hobbies make you more rounded as a person. You’re not just John the accountant, you’re John the guy who paints, runs and does some top notch accounting work.
  • Hobbies allow you to achieve outside of work. Once you finish that 5k you can say “Wow, I ran 5k today, that’s pretty impressive” or you can look back at the wooden ducks you whittled and feel proud of yourself.

I can say from experience these things are true, I sketched for the first time in a while the other day. It’s not my best drawing, but whilst I was doing it, time and the world around me melted away, leaving just me, the pencil and the paper.

A quick sketch of Auri from The Kingkiller Chronicle

What hobby could you restart? What hobby have you always wanted to try? Let me know in the comments below.